Wheelock College Commencement 2018!

Commencement was Friday, May 18! See taped versions of the full Undergraduate and Graduate ceremonies and more at wheelock.edu/commencement.

Student Handbook: Safety and Security

All information is valid for the academic year 2017-2018.

Safety and Security


Even though you are on campus and very familiar with the area, be cautious. There are basic precautions that people who live in an urban area like Boston need to take.

Maintain Your Personal Safety

▪ Have your keys ready before you arrive at your residence hall or automobile.
▪ Do not walk alone at night or in isolated areas.
▪ Walk along well-traveled paths, even during daylight hours. At night, avoid poorly-lit short cuts.
▪ Do not accept rides from strangers. Be cautious of persons you meet in a social setting. Feel confident you know that person well enough before going to the parking lot or taking a ride in any car, yours or theirs.
▪ Carry a whistle on your key ring and don't hesitate to use it if you feel you are threatened.
▪ Look alert. Pay attention to the events around you. By looking confident you may be able to deter an attack.
▪ When walking to Colchester House, the President's House, the Brookline Campus (43 Hawes Street), or the Longwood "T," always walk on the sidewalks along The Riverway, Longwood Avenue, and Kent Street, rather than through the park across The Riverway

Safety in the Residence Halls

▪ Keep your residence hall room or apartment door locked at all times. Never leave your door unlocked or propped open.
▪ Never loan your keys or Wheelock College Student I.D. to anyone, for any reason.
▪ Any theft, no matter how small, should be reported to Public Safety immediately and reported to your Resident Director, who will ask you to complete a Report of Loss form. Notify the Facilities Management Office or Public Safety if items reported as lost or stolen are found or otherwise accounted for.
▪ Try to know everyone who lives in your residence hall. You must comply with the Visitors and Sign-In Policy described under Residence Life in the Handbook. Your safety and security, as well as that of everyone in the residence hall, will depend on your compliance with that Policy.
▪ Report any suspicious people or incidents immediately to Public Safety.

Safety Escort

Students who intend to walk alone at night from one campus building to another may request an escort from Public Safety. Public Safety will provide a foot patrol escort as soon as one is available. If a Public Safety officer is on another security detail, the escort will be delayed until that detail is completed.

Criminal Charges

When the College is aware that criminal charges have been brought against a Wheelock College student by federal, state or local authorities, the College reserves the right to take appropriate action against the student, including but not limited to, suspension or expulsion from the College, and/or from residence, pending the outcome of judicial proceedings.

Crime Reporting

Wheelock encourages the accurate and prompt reporting of all crimes and violations of College policies. In the event that crimes or policy violations occur, the College will inform the campus community.

The Student Right-to-Know, Clery Act, and Campus Security Act of 1990 require colleges and universities to publish certain campus crime and arrest statistics annually.

Safety Procedures

Each member of the Wheelock community-students, faculty, administrators, and staff-is responsible for his or her own safety while on campus or at College-sponsored activities. The College has established safety policies that are explained below. Everyone is expected to follow these policies and is expected to attend orientation and security-related meetings which will be held from time to time throughout the year.

Your Responsibilities

All members of the Wheelock community are expected to:
▪ Follow the College's policies concerning visitors, the use of alcohol and drugs, security, and the rights of others.
▪ Report any unescorted strangers in College buildings or suspicious people on the campus to Public Safety immediately at extension 2151. Accompany your visitors from arrival on to departure from campus.
▪ Adhere to the College's parking regulations.
▪ Use good judgment and be careful in all matters pertaining to personal safety or the safety of others. Specifically, the College expects that students, faculty, administrators, staff, or visitors will not circumvent College regulations or security systems. These regulations and security systems are established for everyone's protection.

Failure to comply with security policies is a violation of the Code of Conduct and can lead to sanctions or disciplinary actions. Failure to heed warnings can also lead to loss of property and increase risks to personal safety.

Security System

To help provide security at the College, Wheelock has installed a security system that includes several different components. At the beginning of each academic year, and occasionally throughout the year, this security system will be explained to all students. Each Wheelock student is responsible for knowing and complying with security policies distributed in the fall and is responsible for being present at residence hall and public safety-related meetings. The College reserves the right to change Wheelock's security system at any time and for any reason.

The central Public Safety Desk in the lobby of Peabody Hall is staffed by Public Safety officers on duty 24 hour a day, 7 days a week. Each Public Safety staff member is trained to handle on-campus incidents or problems. The campus Public Safety staff urges each student to report any situation that could threaten the security of the campus. This includes thefts, strangers on campus, and unsafe conditions. Security and safety is everyone's responsibility, and the Public Safety staff depends on and is appreciative of the help of students, faculty and staff to maintain a safe campus environment.

All students should know the following emergency telephone numbers:

Public Safety: 617-879-2151
Harvard Vanguard Health Center: 617-421-1196
Boston Police, Fire, and Medical Emergency: 911

To dial an off-campus number from a campus phone, including 911, you must dial 9 first for an outside line. Therefore, to dial 911 from campus dial 9-911.

Any student who is concerned about security or who has a complaint concerning security should contact his or her Resident Assistant or Resident Director. The student will be asked to complete a "Security Complaint" form, which will be submitted to the Dean of Students and the Director of Facilities Management.


Bicycles may not be parked or stored in the hallways, stairwells or public areas of any building on campus, due to city fire and safety regulations. Always lock your bicycle at appropriate bicycle racks located on campus.

Identification Cards

All students are required to obtain an official Wheelock College ID card, known as the "Fenway Card," for identification and access to essential college services and facilities. Students must present valid State, Federal or other Government identification to receive a Wheelock ID. Driver's License, Passport, Military ID are acceptable forms of identification. The Fenway Card may be used for a variety of purposes: Official identification, door access, library privileges, sports center privileges at Simmons College, lab and library print stations, meal plan participation, and a pre-paid spending account called "Fenway Cash."

Students should carry their ID cards at all times. Identification cards remain the property of Wheelock College and must be shown or surrendered to any college official upon request. Students should not give or loan their ID card to anyone for any reason.

Since the card has such a wide variety of uses lost, stolen, or misplaced cards should be immediately reported to Public Safety at 617-879-2151. Public Safety will deactivate the card for door access. Students may deactivate the meal plan or Fenway Cash portion of their cards via the web site: wheelock.campuscardcenter.com. Lost, stolen, or misplaced cards must be replaced. Cards may be replaced at the Campus Services office during regular business hours. The cost to replace a card is $25.00 and may be paid by cash, check, or Fenway cash.

Students who open a free checking account or already have an account at Santander Bank may use their ID card as an ATM and PIN-based debit card. There is also a Santander ATM located in the Campus Center. Please call Santander Bank at 1-877-768-2265 or visit santanderbank.com for more information

Fenway Cash

Wheelock's pre-paid spending account, named Fenway Cash, offers a safe and convenient method of using your ID for cashless payments at on-campus and select off-campus locations.

Fenway Cash may be used at most locations on campus such as dining, Longfellow Café, Kelly Campus Store, vending, laundry, print stations and our on-line bookstore wheelock.textbookx.com/institutional/index.php. The card may also be used at the other Colleges of the Fenway: Emmanuel College, Massachusetts College of Art and Design, Massachusetts College of Pharmacy and Health Sciences, Simmons College, and Wentworth Institute of Technology. Fenway Cash may also be used at over 60 local businesses. For a complete list of locations that accept Fenway Cash, please visit www.fenwaycard.com/

It is easy and convenient to use Fenway Cash. Visit the website, www.fenwaycard.com/ which features 24/7 access to manage your account including activation, balances, transaction history, notifications, and adding value by debit/credit card (Visa or MasterCard) The Fenway Card Service Center is also available for assistance Monday through Friday (holidays excluded) from 8 am to 6 pm Eastern Time at 1-877-263-8340.


Special Parking Notice

Students that operate a car with out-of-state registration must complete a Non-Resident Student Information Form each year, regardless of whether or not they park on campus. If you are a student who drives a vehicle with out-of-state registration, please complete and print out the attached form and bring it to the Campus Services Office. You will be issued a blue window sticker indicating that you are a non-resident student attending school in Massachusetts. The Non-Resident Student decal is provided free of charge. Failure to register may result in a fine from any Massachusetts police officer of up to $200.


Parking facilities at Wheelock College are limited, due to high demand. Undergraduate commuter students may only purchase a permit that allows parking from 5:00pm to 11:00pm Monday to Friday. On weekends, the permit allows parking from 8:00am until 11:00pm.

Junior or Senior resident students may purchase a permit that allows evening and overnight parking Monday to Friday. Students may park after 5:00pm and vehicles must be moved from the lot by 7:00am the next morning. On weekends the permit allows day, evening, and overnight parking. Students may park starting at 5:00pm on Friday and vehicles must be moved from the lot by 7:00am Monday morning.

Handicap Parking
Wheelock has designated parking spaces that students with a valid State Issued Handicapped Parking (HP) plate or tag have access to. The number of HP parking spaces meets the current requirements set by the state of Massachusetts and is based on the number of non HP spots per lot. The HP spaces are clearly marked on the 25 Pilgrim Open Lot, 65 Pilgrim Road garage, and the 43 Hawes Street Lot. In addition to displaying the HP tag or plate, the student must also display the Wheelock parking permit. The parking permit is issued after receiving the application and fee set for all students who park on campus. HP parking spaces for students is first come first serve and is subject to the same time of day/night restrictions as set for all student parking. Wheelock reserves the right to tow a vehicle parked in HP parking without valid HP tags, plates and permits.
If a student experiences a temporary medical condition (surgery, medical treatment or significant injury) that limits their ability to get from one campus to the other or impacts their travel to Wheelock, a standard Wheelock student parking permit may be purchased for a limited time and at a prorated fee. The Wheelock parking permit DOESN'T guarantee a spot at any of the lots and it DOESN'T allow parking in a HP spot (unless you have a state issued HP plate or tag). Students who purchase a limited, prorated parking pass must adhere to the same parking regulations as students purchasing semester long parking permits.

Please note these important parking rules and regulations:

As part of our sustainability efforts, three (3) parking spaces are dedicated in the 25 Pilgrim Road lot for low-emission and fuel-efficient vehicles. Signs are posted to designate those spaces. Qualified vehicles will receive a windshield cling sticker in addition to the usual Wheelock hang tag, both of which must be properly displayed while parking in these spaces. Vehicles that do not qualify are prohibited from parking in these spaces and will be towed.

This list is determined by standards set by the United States Green Building Council (USGBC). Low-emission and fuel-efficient vehicles are defined as vehicles that are either classified as Zero Emission Vehicles (ZEV) by the California Air Resources Board or have achieved a minimum green score of 40 on the American Council for an Energy Efficient Economy (ACEEE) annual vehicle rating guide.

This list is administered by ACEEE.ORG and GREENERSCARS.ORG. Model vehicles not listed will be evaluated case by case.

You must meet the eligibility requirements for parking.

Parking permits do not guarantee a space. Parking is on a space available, first-come first-served basis.

Permits allow parking on a per semester basis during the academic year only September to May. Summer permits are sold separately. Once a permit is purchased, the fee is non-refundable.

Undergraduate parking permits allow parking at:

• 25 Pilgrim Road Open Lot (no overnight parking; all vehicles must be moved by 11pm)
• 55 Pilgrim Road Garage (overnight parking allowed)
• 65 Pilgrim Road Garage (overnight parking allowed)
• 43 Hawes Street Open Lot Brookline (no overnight parking; all vehicles must be moved by 11pm)

Overnight parking for undergraduate resident students is restricted to the garages only.

Students are not permitted to park on campus during College breaks and vacations.

During snow emergencies, the City of Boston "snow ban" parking regulations will also apply to Wheelock open parking lots. Cars that are not removed will be towed.

There is no parking in the Admission parking lot at any time. This open lot is located at 85 Pilgrim Road between Peabody Hall and the 65 Pilgrim Road garage.

There are marked disability parking spaces in the 25 Pilgrim Open Lot, 65 Pilgrim Road garage, and 43 Hawes Street Open Lot. These spaces require a valid HP plate or tag.

Vehicles must visibly display a valid Wheelock parking permit and must be parked in legal designated spaces between two painted lines.

Vehicles that fail to display their valid permit or are parked illegally such as over the lines between two legal spaces, in unlined spaces, in HP spaces, in coned off spaces, in spaces designated for low-emission fuel-efficient vehicles, athletic vans, Wheelock vehicles or parked after 11pm (except in designated overnight garages), parked during breaks and vacations, are subject to ticketing and towing.

Wheelock uses a private towing company and does not have any financial interest in the company or receive any fees from a towed vehicle. The towing fee must be paid in cash directly to the towing company. The current fee is estimated at $125.

Please contact Public Safety at 617-879-2151 to inquire if your car has been towed. This line is answered 24 hours a day.

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