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Close-up of a course reserve book being handed to a patron.

Course Reserves

Every semester, the Library offers a physical collection of reserve materials used in classroom instruction.  Course Reserves are a vital part of the Library's services, as they ensure that students will have shared access to assigned readings and course materials throughout the semester.

Before Making a Reserve Request

  • Please note that faculty are responsible for ensuring that their use of instructional materials are consistent with United States copyright laws and guidelines. 
    • Is the material you want to use protected by copyright? The Digital Copyright Slider can help you find out. 
    • Is your use of the material "fair use"? Only you can decide. The Fair Use Evaluator can help. 
    • The Library gladly works with faculty to arrange for access to materials from our Collections. For materials to which the library does not provide access via ownership or licensing, librarians can also work with faculty to clarify options for access and/or locate copyright holders. The responsibility for securing rights and ensuring appropriate use, however, remains with the instructor.
  • Due to copyright considerations, the Library no longer hosts print articles on reserve and encourages faculty to link to course materials in Moodle (using Curriculum Builder) or other online course pages, which is permissible under the conditions listed below (list adapted from Columbia University Copyright Advisory Office).  As a best practice, materials posted on a course management system or an online course website should contain complete citation information to the original material and a copyright notice that cautions against further electronic distribution.
    • The faculty member is the copyright owner of the material;
    • The material is made available by LINKING to, for instance, our library's full-text databases;
    • The copyright owner of the material grants permission;
    • The material has been designated open access by the copyright owner;
    • The material is in the public domain; or
    • The use intended of the material falls within fair use under copyright law or under another copyright exception.

Making a Reserve Request

  • Use the online reserve request form to request physical Library materials be placed on reserve.
    • Note: For copyright reasons, the Library does not host print articles on reserve. Please contact your liaison librarian for assistance linking to licensed electornic Library materials in Moodle using Curriculum Builder.   
  • Please submit one form per course.
  • Please limit your list to no more than 30 items per course.
  • Submit requests early! Requests will be processed in the order they are received.
    • Each semester we set a deadline for reserve requests and requests received by that date are guaranteed to be processed by the start of the semester so that reserve materials are immediately available to students when they begin classes.
    • Please note that the beginning of the semester is a very busy time for the Library and reserve requests received after the start of the semester will take additional time to process; our turnaround time can be days, rather than hours, so we appreciate your patience and ask that you plan accordingly. 
    • The Library is very happy to purchase new materials for the Collection to be placed on reserve for your courses; purchasing copies of course books for the Library helps to improve our Collection and to reduce the burden of personal copy processing. Please allow at least two weeks for expedited purchasing, cataloging and processing of new materials. The eariler requests are submitted, the more able we are to make new materials available to students at the start of the semester (please see below for more on our personal copy policy). 

Important Information About Reserve Requests 

  • Once we receive your request, we will first determine whether the Library currently owns the item(s).
    • Items currently owned by the Library will be placed on reserve.
      • Ebooks and streaming videos will be added to your reserve list for easy access; you may also wish to link to them from your Moodle course page using Curriculum Builder. 
    • Items not currently owned by the library will be assessed for purchase using our collection development policies.
    • Please note that it is not permissible to place any items obtained via ILL on reserve. Materials not owned by Wheelock College Library or the instructor, cannot be requested via Interlibrary Loan (ILL) to be placed on reserve.
  • You will receive confirmation that we got your request and Library Staff will follow-up with any questions.
  • The current reserves list for your course can be viewed using our course reserves search.  You can also access the link from the search box on the Library homepage.
  • The checkout period for reserves is 3 hours and they may only be used in the Library.

Policy Regarding Personal Copies on Reserve at the Library

  • If the Library does not already own the materials you need for your courses, we will closely evaluate your request for possible purchase of the materials (in accordance with our collection development policy), especially if you anticipate using them in regularly taught courses. This serves to improve the Library's print and electronic Collections and to reduce time spent processing personal copies.
  • Personal copies of materials will only be accepted if the Library does not have a copy and cannot purchase one because it falls outside our collection development policy, as is often the case with textbooks.
    • Any personal copies dropped off at the Library will be returned if the Library has a copy or will purchase a copy for the collection instead.
    • In some rare cases, high demand may be anticipated from a particularly large course and we may accept extra personal copies to accommodate the demand. Whenever possible, we will use class size and past circulation data to determine how many copies are needed on reserve.
  • Please note that any personal items on reserve at the Library will also be available for check out for 3 hours, in-library use only, and the Library does not assume responsibility for lost or damaged personal items. 
  • Personal copies and Library copies are removed from reserve after final exams are finished.  If you wish to take a personal item off reserve early, please contact at least one day in advance, so we can process your request. 

Wheelock College Library
132 Riverway, Boston, Massachusetts 02215

Earl Center for Learning and Innovation
180 Riverway, Boston, Massachusetts 02215