Employee Affinity Groups

The purpose of Employee Affinity Groups at Wheelock are to bring together faculty and staff of historically underrepresented communities as well as common interests and backgrounds to provide intra-group support, resources for individuals and the College, promote education and awareness and provide professional opportunities.

Guidelines for Affinity Groups
How to Form a New Affinity Group

Guidelines for Affinity Groups

Governance

Membership to Affinity Groups is on a volunteer basis and is open to all members of the Wheelock faculty and staff. Each Affinity Group is self-governed by its membership with limited oversight from the Institutional Diversity and Inclusion Council (IDIC).

Each affinity group must select two co-chairs

Funding

Wheelock College will provide funding for events, gatherings, needed materials and other items on a semester basis to support the coming together of groups. Any requests exceeding $100 must be submitted to the Office of Multicultural Student Affairs for prior approval.

Reporting Requirements

Each affinity group must submit a brief report on their activities at the last meetings of Institutional Diversity & Inclusion Council at the end of each semester (typically December and June). Co-chairs are encouraged to be present at the meeting. The report should, at minimum, cover the following:

  • Listing of group activities
  • Dollar amount allocated to activities
  • Outcomes related to group purpose
  • Recommendations for IDIC

How to Form a New Affinity Group

Employee Affinity groups can be established by following the steps below:

1. Foundation Documents

  • Create a mission statement that defines its purpose
  • Find at least 2 other employees interested in establishing the group
  • Complete the New Affinity Group Application Form. The online form will be submitted to the Director of the Office of Multicultural Student Affairs for review and approval. Applications will be assessed based on their alignment with Wheelock College's Institutional Commitment to Diversity, Equity and Inclusion

2. Membership Recruitment

Once paperwork is submitted and approved, recruit members by:

  • Preparing an introductory message, including a brief statement of what the group will represent and hopes to accomplish
  • Send the introductory message to all members of community at least one time
  • Make use of other internal communication methods to convey the message to specific audiences and perform more targeted recruitment

3. Getting Started

  • Coordinate an initial interest meeting
  • Space reservations on campus must be submitted to campus services by completing Wheelock's Room Reservation Form.
  • In a second meeting, select co-chairs, discuss goals, explore meeting frequency and times, and make any changes to the Affinity Group Mission if needed. Submit the mission and group leader's contact information to DPhillips@wheelock.edu. This information will be listed under current groups on the web site.

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