Wheelock Field Policies

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Office of Field Education
Activities West, 1st Floor
200 Riverway
Boston MA 02215

8 a.m.-5 p.m. daily or by appointment

Contact Info:
P: 617-879-2165
F: 617-879-2407

Meet the OFE Staff

Wheelock Attendance Policy

To receive credit, students must attend all scheduled days, as well as complete all required field hours, as determined by their academic program. In addition, students must adhere to the designated timeframe—i.e., the beginning and ending of each scheduled day—as decided by their respective academic program, and when appropriate, in collaboration with the site supervisor. Students may be excused only for illness or extenuating family circumstances (note: information on absences due to weather will be provided directly below). It is required that students notify the site supervisor immediately of any absence. Faculty supervisors will specify in their course syllabus if/when to be notified. All absences must be made up. Unexcused absences or lack of compliance with these policies may result in removal from the field site and/or a failing grade.


The following policy applies for inclement weather:

  • If both the College and field site are closed, or if the field site closes but the College remains open, the student must make up the hours.
  • If the College is closed but the field site remains open, students are encouraged to attend but should use their discretion as to whether they can travel safely to and from the field site. If students do not attend, then they must make up the hours.
  • In cases of extreme or prolonged winter weather conditions that result in an unusual number of snow days, students are still required to fulfill the minimum number of contact hours on site as set by their academic program.

Note: Wheelock announces its closings via Rave Alert. In addition, students are expected to learn about the field site's policy and practice on how closings will be announced.

Student Injuries

If a student is injured while at their field practicum, she/he/they should first and foremost contact their Site Supervisor and follow any injury report system in effect at the site. In addition, the Site Supervisor should immediately contact the College and the appropriate Field Education personnel to inform them of the incident and complete and submit an accident/incident report, within 24 hours, to the respective Field Education Office.

The report should include the following information:

  • name of student, agency, and Site Supervisor;
  • names and titles of people who witnessed the incident;
  • names and titles of parties involved in the incident including: police, emergency medical personnel or any other outside parties;
  • description of injuries that occurred due to the incident;
  • agency response and/or action;
  • description of follow-up procedures taken to date and those planned for the future; and
  • signatures of the Site Supervisor and the student.

In addition, students should report the injury to the Wheelock College Health Center, located at Harvard Vanguard Medical Associates (617-421-1196).
The respective Field Education Office will share the accident/injury report to related administrators at the College, which may include but not be limited to the student's Faculty Advisor, Program Chair, and Dean, and the College's Dean of Students.

Crisis and Safety Protocol

In the case of an emergency that poses an imminent threat to the student's safety or well-being, the student should immediately contact Wheelock's Department of Public Safety at 617-879-2151. Public Safety will notify the relevant field education office, which in turn will:

(a) notify the academic department and, if needed, the academic dean, and

(b) work with Public Safety to address the issue. In addition, if faculty and/or staff have been contacted by the student, then they should inform Public Safety immediately to ensure timely and appropriate response to the crisis or emergency. Furthermore, if at any time one feels at risk of immediate physical harm, 911 should be called before calling Public Safety.

In the event of a crisis that does not impose an immediate threat to the student's safety or wellbeing (such as the death of a staff member), the following protocol will apply:

  • The site supervisor or designee will notify the faculty field liaison, who in turn will inform the field education office about the incident
  • The field education office will notify the academic department, and in collaboration will (a) respond to the site supervisor or designee; (b) reach out to the student who is placed at the site
  • The faculty field liaison will then follow up with the student and site supervisor

Background Checks

Wheelock College students who will be completing pre-practicum, practicum, internship, and/or student teaching will participate in background checks as mandated by his/her potential site. Massachusetts requires certain agencies serving children and elderly to conduct a Criminal Offender Record Information (CORI) background check on all volunteers and staff. The Department of Early Education and Care also requires a DSS (Department of Social Services) background check in addition to a CORI. Also, a few agencies will require a SORI (Sexual Offender Record Inquiry) check, drug testing and/or fingerprinting. Wheelock students are expected to comply with schools, hospitals, community service agencies and other placement sites that require background checks for potential practicum or internships.

A positive check showing a record of criminal offense (including any conviction or plea of guilt, a plea of no contest, a suspended imposition of execution of sentence, any period of probation or parole or finding that an individual committed or attempted to commit a crime), a sex offender registry status, or drug use may preclude a student from participating in placement and completing the requirements of the degree. The determination of whether such a student may participate in a placement is made at the discretion of the placement site. Wheelock College is unable to guarantee a field placement for such students.

Furthermore, because some placement sites do not run CORI checks on interns and Wheelock College is not certified to run CORI checks, a student may be asked to run his/her own CORI check prior to an offer of a placement. The student would be responsible to cover the cost of this CORI request.

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