Student Handbook: Appendix

TUITION & FEES

Undergraduate Students

Undergraduate tuition and fees

* First-Year students will be charged a one-time Orientation fee of $250 for programs and activities arranged by the Office of Student Leadership, Campus & Diversity Program
* Students enrolling in fewer than twelve credit hours or more than twenty credit hours per semester will be billed at the rate of $935 per credit hour.

Graduate Students

Graduate student tuition and fees

Massachusetts law requires all full-time students and part-time students registered for 75% of a full-time curriculum to have health insurance. Wheelock College is required to either enroll students in the school sponsored health insurance plan or to require the student to complete a health insurance waiver verifying comparable coverage.

Tuition for off-campus graduate programs, online courses, and programs offered for cohorts at varying rates. Likewise, Professional Development Institute fees may vary by term. For more information, refer to the registration guidelines published each semester. Contact the Office of Financial Services for additional information. Students wishing to audit a course must pay two-thirds of the normal course tuition.

COURSE WITHDRAWALS

Course/schedule changes must be made during the add/drop period of the semester to receive a refund. You are liable for the cost of courses from which you withdraw after the add/drop period. To officially withdraw from a course, students must withdraw by filing a "Course Withdrawal Form" with the Registrar's Office. Non-attendance will not automatically withdraw you from a course or relieve you of financial obligation. A student who fails to attend class for a course for which he/she registers and does not initiate the proper withdrawal action within published deadlines, is subject to a grade of F for the course and is liable for any tuition charge applicable to the course. Financial aid may be reduced if the student is enrolled in fewer courses than originally reported.

INSTITUTIONAL REFUND/WITHDRAWAL POLICY

To withdraw or take a leave of absence from Wheelock College Undergraduate students must complete an official Withdrawal or Leave of Absence form (available at the Office of Academic Records) and meet with the Associate Vice President for Student Services. Graduate students must complete an official Withdrawal or Leave of Absence form (available at the Office of Academic Records) and meet with the appropriate Academic Dean. Notification of non-attendance or withdrawal to faculty alone does not constitute official withdrawal, and a tuition credit cannot be allowed on that basis. Tuition credit will be granted only on the basis of the date the college was notified on the withdrawal or leave of absence form. General fees, student activity fee, registration fees and room-retainer fees are not refundable.

As defined, "net refundable fees" paid (tuition, room and board fees less registration fees, and room-retainer fees) will be refunded under the following refund schedule which is available upon request through the Office of Financial Services. Room and board fees usually are inseparable, but for purposes of refunds the board portion is considered to be 25% of the total room and board fee.

Students who receive institutional grants, scholarships and loans will have these forms of aid refunded in the same percent as the refund of tuition. For students receiving federal aid under Title IV, the federal refund policy (known as Return of Title IV Aid) applies and determines the amount of aid for which a student is entitled to retain for the period of enrollment. For students receiving state grants or scholarships, refunds are processed according to each state's own individual guidelines.

Undergraduate Refund Schedule

Refund Schedule (full semester courses)

Undergrad refund for full semester classes

Refund Schedule (Students only attending Half Semester Courses)
Undergraduate refund schedule for half semester classes

Refund Schedule (Students only attending Part-of- Semester Format Courses)

Undergraduate refund schedule for part of semester courses

Please note: If a student is enrolled in at least one full semester course, the full semester refund schedule applies to all courses. Students enrolled in the Bachelor's Degree Completion program follow the half semester refund schedule. Summer and online courses follow the half semester refund schedule.

Graduate Refund Schedule

Refund Schedule (Students only attending Half Semester Courses)

Refund for graduate students attending half semester courses


Refund Schedule (Students only attending Half Semester Courses)

Refund for graduate students only attending half semester courses

Refund Schedule (Students only attending Part-of- Semester Format Courses)

Refund of graduate students only attending part of semester courses

Please note: Students enrolled in the online degree program follow the half semester refund schedule. Summer courses follow the half semester refund schedule.

Return of Title IV Funds

This policy applies to students who withdraw, are approved for a leave of absence or are suspended or academically dismissed from the institution.
The term "Title IV Funds," which refers to the federal financial aid programs authorized under the Higher Education Act of 1965 (as amended) and for students enrolled at Wheelock College, includes the following programs: subsidized Stafford Loans, unsubsidized Stafford Loans, PLUS loans, Federal Perkins Loans, Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (SEOG), and other Title IV programs (not including Federal Work-study).

A student's withdrawal date is:

• The date the student began the institution's withdrawal process or officially notified the institution of intent to withdraw; or
• For a student who leaves without notifying the institution, the midpoint of the period of enrollment or the last date of an academically related activity in which the student participated.
• Note for students attending module courses: Courses which do not span the length of the semester are considered to be "module" courses. This includes some courses during fall and spring terms and most courses attended during the summer. Students may be considered to have withdrawn, even if a module course is completed. If a student drops one or more courses after they completed the first module and is no longer actively attending any courses, the student is considered withdrawn for financial aid purposes and aid must be adjusted accordingly. Students enrolled in future modules may be required to submit written confirmation they plan to attend those courses. Example: a term consists of two modules. A student is enrolled in one course in each module. The student completes the course in the first module and receives a grade but then drops the second class in the second scheduled module. This is considered a withdrawal.

Determining the amount of Title IV funds to be returned:

• The amount of Title IV funds to be returned will be based on the number of days in attendance in proportion to the number of days in the term or period of enrollment, up to the 60% point in the semester. There are no refunds after the 60% point in time, as the federal regulations view the aid has been "100% earned" after that point in time. A copy of the worksheet used for this calculation and examples can be requested from the Wheelock College Financial Aid Office.
• In accordance with federal regulations, the return of Title IV funds is paid in the following order:
• Unsubsidized Stafford Loans
• Subsidized Stafford Loans
• Federal Perkins Loans
• Federal PLUS
• Federal Pell Grant
• Federal Supplemental Educational Opportunity Grant
• Federal TEACH Grant
• Other Title IV assistance

Institutional and student responsibilities in regard to the Return of Title IV Funds:

• Wheelock College's responsibilities include:
• Providing each student with the information given in this policy;
• Identifying students who are affected by this policy;
• Completing the Return of Title IV Funds calculation for students who are subject to the policy; and
• Returning the Title IV Funds that are due the Title IV programs.
• The student's responsibilities include:
• Contacting the Office of Records and Registration (email: Registrar@wheelock.edu; phone: 617-879-2135) for details on procedures for withdrawing or requesting a leave of absence;
• Notifying the Financial Aid Office (email: finaid@wheelock.edu) immediately of a pending withdrawal or leave, as federal refunds must be made within 30 days of the date of withdrawal or leave; and
• Returning to the Title IV programs any funds that were disbursed directly to the student and for which the student was determined to be ineligible via the Return of Title IV Funds calculation.

Students have the right to obtain a final calculation of the Return of Federal Funds. A copy can be requested from the Financial Aid Office.
The procedures and policies listed above supersede those published previously and are subject to change at any time.

WITHDRAWAL FROM THE COLLEGE

1. VOLUNTARY WITHDRAWAL

Undergraduate:

An undergraduate student who wishes to withdraw from the College must complete an Official Withdrawal form (available at the Office of Student Success) and meet with the Associate Vice President for Student Success. Students who withdraw once the semester begins should review the College's refund schedule and return of Title IV funds. The date of withdrawal is based on the date the withdrawal form is initiated.

Graduate:

A Graduate student who wishes to withdraw from the College must complete an Official Withdrawal form (available in the Office of Academic Records) and meet with the appropriate Academic Dean. Students who withdraw once the semester begins should review the College's refund schedule and return of Title IV funds. The date of withdrawal is based on the date the withdrawal form is initiated.

2. NON-VOLUNTARY WITHDRAWAL

Non-voluntary withdrawal can occur for the following reasons:
Academic Suspension/Dismissal
When a student is required to withdraw from the College for academic reasons, a non-voluntary withdrawal occurs. The Scholastic Review and Graduate Review Boards are the bodies that review the academic progress and standing of Undergraduate and Graduate students. Students not making satisfactory progress may be suspended or dismissed. The Boards notify students of these decisions.
Non-attendance
A student who does not register for courses within the first week of a semester, and who has not requested a leave of absence, will be deemed to have withdrawn from the College.

3. LEAVE OF ABSENCE

Undergraduate:

An undergraduate student who wishes to request a leave of absence from the College must complete an Official Request for Leave of Absence Form (available at the Office of Student Success) and meet with the Associate Vice President for Student Success. Students can take a leave of absence for one semester. To maintain degree candidate status, a $200 deposit must remain in the student's account with the College. If the student does not return to the College at the end of the specified leave of absence period, the deposit will be forfeited. If, at the end of an approved leave of absence, a student does not submit a Request for Reinstatement form in order to resume his or her studies, the student will then automatically be considered withdrawn from the college. All withdrawn students are automatically placed on academic hold and are not permitted to register for additional courses without submitting to the Associate Vice President for Student Services a Request for Reinstatement form. Students who take a leave once the semester begins should review the College's refund schedule and return of Title IV funds. The date of the leave is based on the date the form is initiated.

Graduate:

Graduate students who plan to interrupt their studies for one semester or a period longer than one semester are required to submit a Leave of Absence form. Normally, students may request a leave of absence for no more than three consecutive semesters. At the end of an approved leave of absence, and prior to the beginning of the semester in which the student plans to resume her or his studies, the student must submit to the appropriate Academic Dean a Request for Reinstatement form in order to reactivate her or his status and to be able to register for courses. If, at the end of an approved leave of absence, a student does not submit a Request for Reinstatement form, the student will then automatically be considered withdrawn from Wheelock. All withdrawn students are automatically placed on academic hold and are not permitted to register for additional graduate courses without submitting to the appropriate Academic Dean a Request for Reinstatement form. In ordinary circumstances, all graduate students must complete their degree programs within five years of the semester of matriculation. If a leave of absence for a student is approved, the amount of approved leave time does not count as part of the five years allowed for completion. Students may not retroactively request a leave of absence but must acquire permission before the beginning of the first semester of leave of absence. Graduate students who interrupt their studies for a period longer than one semester without acquiring in advance of the first semester a formally approved leave of absence will be automatically considered withdrawn from the graduate program. All withdrawn students will be placed on academic hold and will not be permitted to register for additional graduate courses without first submitting to the appropriate Academic Dean a Request for Reinstatement form. In these cases, the semesters of unauthorized academic inactivity will count as part of the five years total allowed for completion of a degree program.

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