An excellent undergraduate education is a major investment. The Office of Financial Aid works with all students and their families to develop realistic plans for financing this lifelong investment in personal and professional development.
Wheelock is committed to identifying sources of grant and loan assistance for qualified students, a commitment that endures throughout students' undergraduate years. Wheelock annually awards more than $18 million in financial assistance, 10.7 million of which is provided directly by the College as scholarships and loans. Additional assistance is distributed by the College from federal and state sources. Please visit our financial aid page for more information.
Tuition and Fees
All costs and fees cited here are for the 2013-14 academic year. Changes in fee structures or expenses are reported directly to all prospective students by the Office of Financial Aid. For complete and updated information on costs, as well as the College's payment schedule, all students and their families should consult the Tuition and Fees brochure for the current academic year, copies of which are available at the Wheelock Office of Financial Services.
Tuition Room and Board
Full Time - Full year Academic Program 2013-2014
Tuition: $30,755 (12-20 credits)
Room and Board: $13,200
General Fee: $1020
Student Activity Fee: $105
Every new student is required to pay a registration deposit of $200. An additional room-retainer deposit of $100 is required of all resident students. Both fees ($300 total) are payable by May 1 for new first year students, and by June 1 for new transfer students. The registration deposit ($200) and room-retainer deposit ($100) are not refundable after these dates if a student cancels their enrollment at the College. These payments are credited to the bill due August 1.
A room-damage deposit of $100 is due on the first billing date before a student begins dormitory residence. This $100 deposit must be maintained while the student lives on campus, typically for four years. Any unused portion of the room-damage deposit is refunded when the student terminates campus residency.
First-year students are charged a fee of $250 for expenses related to orientation activities.
Tuition for courses taken in addition to the full-time, full-year academic program or for courses taken on a part-time basis are calculated at the rate of $960 per credit hour.
A late fee of $100 will be assessed to any student registering and/or paying after the specified date. The fee for late payment will be waived if financial clearance has been obtained prior to the due date. A fee of $25 will be assessed for any check returned to the College by its bank for insufficient funds. Past-due accounts are subject to interest at 18% and any reasonable collection expenses incurred. Transcripts are not issued to or for students whose financial accounts are not in good standing.
Students assuming residence at the beginning of or during the academic year are subject to the room charge for the remainder of the year, except under the following circumstances:
(a) Withdrawal (refer to the refunds for withdrawal).
(b) Fractional-year arrangement (such as early graduation) approved by the Office of Student Life prior to the assumption of residency.
(c) Participation in any off-campus Wheelock-sponsored programs, not including independent studies. Students will not be subject to fees for room and board during their absence from residence. The College retains the right to the use of the student's room during the period.
(d) Change of status to "off campus" for Semester I for students selecting a room during Room Selection. Students who decide after Room Selection that they no longer intend to be a resident student will have until May 15th to notify the Director of Residence Life of their change of status with no penalty. After May 15th, students who wish to move off campus must be approved by the Director of Residence Life. If approved, students eligible to move off campus will not be subject to the room charge for Semester I if application to change residency status accompanied by a $200 penalty charge fee is received by the Residence Life Office and the Office of Financial Services by August 1. Students who are approved to move off campus Semester I after the August 1 deadline, and before the official start date of the College, will not be responsible for the full room and board charge, but will be subject to a penalty fee of $400.
(e) Change of status to "off campus" for Semester II for students assuming residency at the beginning of Semester I. Students who wish to move off campus must be approved by the Director of Residence Life. If approved, students eligible to move off campus will not be subject to the room charge for Semester II if application to change residency status accompanied by a $200 penalty charge fee is received by the Residence Life Office and the Office of Financial Services by November 1. Students who are approved to move off campus Semester II after the November 1 deadline, and before the official start date of the College, will not be responsible for the full room and board charge, but will be subject to a penalty fee of $400.
(f) Students who are approved to change status to "off campus" after the official start date of the applicable semester will be responsible for the full room and board charge on their student account, as well as the penalty fee of $400. Please refer to the Undergraduate Refund Policy and Refund Schedule to determine possible room and board refund eligibility.
The academic year ends on the evening of the last day of finals and rooms must be vacated within 24 hours thereafter. Residence halls and dining halls are open only when the College is in session. The College is not in session during the official vacation periods and all students must vacate their rooms.
The College reserves the right to assign and reassign rooms when such is deemed necessary by the Office of Residence Life. Students may only reside in one occupancy space. Any open occupancy in a student's room must be vacated for assignment by the Office of Residence Life at any time. The College reserves the right to enter student rooms to ensure the health, cleanliness, safety, and maintenance of the residence halls. The College retains the right to use student rooms during vacation periods. All undergraduate resident students must participate in a meal plan. (There is no special meal option for Colchester residents).
All students must agree to abide by the Housing policies and procedures outlined in the Student Handbook.
Institutional Refund/Withdrawal Policy
To withdraw or take a leave of absence from Wheelock College Undergraduate students must complete an official Withdrawal or Leave of Absence form (available at the Office of Academic Advising and Assistance) and meet with the Associate Vice President for Student Services. Notification of non-attendance or withdrawal to faculty alone does not constitute official withdrawal, and a tuition credit cannot be allowed on that basis. Tuition credit will be granted only on the basis of the date the college was notified on the withdrawal or leave of absence form. General fees, student activity fee, registration fees and room-retainer fees are not refundable.
As defined, "refundable Tuition" will be refunded under the following refund schedule which is available upon request through the Office of Financial Services. Room and board fees will be prorated starting from the official start date of the semester. Though room and board fees usually are inseparable, for purposes of refunds the board portion is considered to be 25% of the total room and board fee.
Students who receive institutional grants, scholarships and loans will have these forms of aid refunded in the same percent as the refund of tuition. For students receiving federal aid under Title IV, the federal refund policy (known as Return of Title IV Aid) applies and determines the amount of aid for which a student is entitled to retain for the period of enrollment. For students receiving state grants or scholarships, refunds are processed according to each state's own individual guidelines.
Undergraduate Refund Schedule
- Before classes begin, 100% of net refundable fees
- From the day classes begin through the 7th calendar day thereafter, 100% of Tuition refunded
- From the 8th calendar day through the 14th calendar day after the classes begin, 50% of Tuition refunded
- From the 15th calendar day through the 21st calendar day after the classes begin, 25% of Tuition refunded
- After the 21st calendar day, no Tuition refund or room proration is allowed, only board fees paid but not utilized will be prorated starting from the day after classes begin
Return of Title IV Funds
Federal regulations specify how colleges must determine the amount of federal financial aid you earn if you withdraw from the college. The law requires that when you withdraw, the amount of federal aid that you have earned up to that point be determined by a specific formula. This policy applies to students who withdraw from the institution, or are approved for a leave of absence for no longer than 180 days, or are academically dismissed during the term from the institution.
The term "Title IV Funds," which refers to the federal financial aid programs authorized under the Higher Education Act of 1965 (as amended) includes the following programs: subsidized Direct Stafford Loans, unsubsidized Direct Stafford Loans, Federal Direct PLUS loans, Federal Perkins Loans, Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (SEOG), and other Title IV programs (not including Federal Work-study).
The amount of Title IV funds to be returned will be based on the number of days in attendance in proportion to the number of days in the term or period of enrollment, up to the 60% point in the semester. Once you have completed more than 60% of the semester, you are considered to have earned all of your federal assistance. If Wheelock College must return part of your financial aid, and the removal of those funds from your student account creates a balance due, you will be billed for this balance. A copy of the worksheet used for this calculation and examples can be requested from the Wheelock College Office of Financial Aid.
A student's withdrawal date is:
• The date the student began the institution's withdrawal process or officially notified the institution of intent to withdraw.
Determining the amount of Title IV funds to be returned:
In accordance with federal regulations, the college must return unearned Federal Title IV funds to the federal government in the following order:
- Unsubsidized Direct Stafford Loans
- Subsidized Direct Stafford Loans
- Federal Perkins Loans
- Federal Direct PLUS Loans
- Federal Pell Grant
- Federal Supplemental Educational Opportunity Grant (SEOG)
- TEACH Grant
- Other Title IV assistance
Institutional and student responsibilities in regard to the Return of Title IV Funds:
Wheelock College's responsibilities include:
- Providing each student with the information given in this policy;
- Identifying students who are affected by this policy;
- Completing the Return of Title IV Funds calculation for students who are subject to the policy; and
- Returning the Title IV Funds that are due the Title IV programs.
The student's responsibilities include:
- Undergraduates must contact the Office of Academic Support Services (email: firstname.lastname@example.org; phone: 617-879-2267) for details on procedures for withdrawing or requesting a leave of absence;
- Notifying the Office of Financial Aid (email: email@example.com) immediately of a pending withdrawal or leave, as federal refunds must be made within 45 days of the date of withdrawal or leave; and
- Returning to the Title IV programs any funds that were disbursed directly to the student and for which the student was determined to be ineligible via the Return of Title IV Funds calculation.
Students have the right to obtain a final calculation of the Return of Federal Funds.
The procedures and policies listed above supersede those published previously and are subject to change at any time.
Students may be subject to late fees, interest and reasonable collection costs (including attorneys' fees) for failure to pay fees and deposits by the registration and/or payment due date(s).
WITHDRAWAL FROM THE COLLEGE
1. VOLUNTARY WITHDRAWAL
An undergraduate student, who wishes to withdraw from the College, must complete an Official Withdrawal form (available at the Office of Student Success) and meet with the Associate Vice President for Student Success. Students, who withdraw once the semester begins, should review the College's refund schedule and return of Title IV funds. The date of withdrawal is based on the date the withdrawal form is initiated.
2. NON-VOLUNTARY WITHDRAWAL
Non-voluntary withdrawal can occur for the following reasons:
When a student is required to withdraw from the College for academic reasons, a non-voluntary withdrawal occurs. The Scholastic Review and Graduate Review Boards are the bodies that review the academic progress and standing of Undergraduate students. Students not making satisfactory progress may be suspended or dismissed. The Boards notify students of these decisions.
A student who does not register for courses within the first week of a semester, and who has not requested a leave of absence, will be deemed to have withdrawn from the College.
3. LEAVE OF ABSENCE
An undergraduate student, who wishes to request a leave of absence from the College, must complete an Official Request for Leave of Absence Form (available at the Office of Student Success) and meet with the Associate Vice President for Student Success. Students can take a leave of absence for one semester. To maintain degree candidate status, a $200 deposit must remain in the student's account with the College. If the student does not return to the College at the end of the specified leave of absence period, the deposit will be forfeited. If, at the end of an approved leave of absence, a student does not submit a Request for Reinstatement form in order to resume his or her studies, the student will then automatically be considered withdrawn from the college. All withdrawn students are automatically placed on academic hold and are not permitted to register for additional courses without submitting to the Associate Vice President for Student Services a Request for Reinstatement form. Students, who take a leave once the semester begins, should review the College's refund schedule and return of Title IV funds. The date of the leave is based on the date the form is initiated.