Financial Aid Policies

It is Wheelock College's intent to maintain the same level of grant/scholarship financial aid a student received in his/her first year of undergraduate education for the remainder of his/her academic career as long as the student:

  • maintains satisfactory academic progress;
  • re-applies for financial aid by the stated filing dates;
  • shows the same level of financial need;
  • shows the same housing status; and
  • continues the same enrollment status (full-time versus part-time).

All aid is contingent upon the level of support from resources available to the College.

Satisfactory Academic Progress

Minimum Academic Requirements for Students Receiving Financial Aid (Undergraduate Students)

Federal and state regulations require that students receiving financial aid maintain satisfactory academic progress.  Once a year, following the spring semester the cumulative grade-point average and number of credit hours attempted and earned by each financial aid recipient will be reviewed.   Students who apply for financial aid by May 1 will be notified in writing by the Office of Financial Assistance during the month of June if they have lost eligibility for aid due to failure to meet these standards. Late applicants will be notified when they submit a Free Application for Federal Student Aid (FAFSA) or a Federal PLUS Loan application. 

Incompletes, failures, or withdrawals are not considered earned credit hours and repeated courses are not counted as either attempted or earned credit hours. Transfer credits and Colleges of the Fenway credits are counted as earned credit hours.

A student must successfully complete the number of credit hours and maintain the minimum cumulative grade-point average listed on the chart below by the end of each successive academic year. This chart differentiates among full-time, three-quarter-time and half-time students, and is based on the maximum attempted credits federal policy which states that a student may only receive federal aid for up to 150% of the standard length of time that it takes a student to complete their program of study.  For instance, if your degree requires 120 credit hours, you may not attempt more than 180 credit hours to achieve this degree.

Year

Full Time

Three-Quarter Time

Half-Time

 

Minimum

Credit

Hours

Minimum Cumulative Grade Point Average

Minimum Credit

Hours

Minimum Cumulative Grade Point Average

Minimum Credit Hours

Minimum Cumulative Grade Point Average

1

22

1.80

18

1.80

12

1.80

2

45

2.00

36

2.00

24

1.80

3

68

2.00

54

2.00

36

2.00

4

90

2.00

72

2.00

48

2.00

5

112

2.00

90

2.00

60

2.00

6

134

2.00

108

2.00

72

2.00

7

 

 

126

2.00

84

2.00

8

 

 

134

2.00

96

2.00

9

 

 

 

 

108

2.00

10

 

 

 

 

120

2.00

11

 

 

 

 

132

2.00

12

 

 

 

 

134

2.00

  

Financial Aid Suspension

Undergraduate students who have not met the standards for satisfactory academic progress are placed on Financial Aid  Suspension and are not eligible to receive aid, students will be notified of their status at their permanent address.  The student is responsible for paying his/her own expenses, such as tuition, fees, books, supplies, etc. and will not be reimbursed for period(s) of financial aid suspension.  Students on suspension status who improve their academic performance to the required completion rate and cumulative GPA without exceeding maximum attempted credits will return to good standing and are eligible for financial aid consideration.  Students who enroll for fall without the benefit of aid who regain eligibility for the spring should contact the office to be reviewed. Students exceeding the maximum attempted credits for their program immediately enter Financial Aid Suspension status and may no longer receive financial aid for the declared program of study.

Financial Aid Suspension Appeals

Students with significant and documented extenuating circumstances may appeal to regain aid eligibility within thirty days of receipt of the aid decision.  The appeal must explain, and documentation must support, the unusual circumstances that prevented the student from meeting required academic standards. Unusual circumstances may include: death of a close family member, extended illness, personal injury or other extraordinary circumstances. Supporting documentation may include: death certificate, physician's/counseling psychologist statement, police report, etc. During the appeal process the student must be prepared to pay his/her own expenses, such as tuition, fees, books, supplies, etc., without expectation of financial aid reimbursement.  Students whose appeals are approved are granted one additional semester of aid, and in general, a student will be granted only one waiver during their academic career. Students are expected to meet the standards of academic progress upon completion of the semester for which they were granted a waiver. 

Study Abroad/Off-Campus Programs

Students wishing to study abroad/off-campus must complete additional paperwork in order to be eligible for federal and state student aid during the period that they are studying off-campus. The following documents must be filed prior to the student leaving for their semester off-campus:

  • Consortium Agreement - this is a document that must be completed by the host school which states the cost of attendance for the program and that the host institution will not process financial aid for the student.
  • Transfer of Course Form - the student must obtain prior approval from their academic dean/department head to be in attendance in another institution.

These forms must be provided to the Office of Financial Aid prior to leaving for the study abroad/off-campus program. Additionally, the student must make arrangements for the payment of the program and for the completion and/or signature of any documents or checks while studying away from Wheelock.

Please be aware that you will not be eligible for any need-based Wheelock financial aid funds while participating in a study abroad/off-campus program.

Refunds/Return of Title IV Aid

Refunds:
The refund of tuition/fees or Room and Board are determined by the student's last day of attendance as indicated on the student's official withdrawal form. Students contemplating a withdrawal from courses should contact the Office of the Bursar for further information on the refund of tuition/fees, and room and board.

Students who receive institutional grants, scholarships, and loans will have these forms of aid refunded in the same percent as the refund of tuition and fees. Students who are recipients of federal student aid are subject to the Return of Title IV Aid policy for the refunding of these aid programs.

Return of Title IV Aid:
This policy applies to students who withdraw from all coursework during the semester in which they were enrolled and who have received federal student aid funds. Additionally, students who obtain a Leave of Absence from the College and do not return within 180 days of the start of the leave are subject to this policy. The Return of Title IV Aid policy is as follows:

  1. A student's withdrawal is:
    1. The date the student began the institution's withdrawal process or officially notified the institution of intent to withdraw.
    2. The midpoint of the period of enrollment for a student who leaves without notifying the institution.
    3. The student's last date of attendance as documented by academically-related activity.
  2. Determining the amount of Title IV funds to be returned:

    The amount of Title IV funds to be returned will be based on the number of days in attendance as a proportion to the number of days in the term or period of enrollment, up to the 60% point in the semester. There are no refunds after the 60% point in time, as the federal regulations view the aid to have been "100% earned" after that point in time.

    In accordance with federal regulations, the return of Title IV funds is paid in the following order:

    1. Unsubsidized FFEL Stafford Loans
    2. Subsidized FFEL Stafford Loans
    3. Federal Perkins Loans
    4. FFEL PLUS Loan
    5. Federal Pell Grant
    6. Federal Supplemental Educational Opportunity Grant
    7. Other Title IV assistance
  3. Institutional and student responsibilities in regard to the return of Title IV Funds:
    1. Wheelock College's responsibilities include:
      1. Providing each student with the information given in this policy
      2. Identifying students who are affected by this policy
      3. Completing the Return of Title IV Funds calculation for students who are subject to the policy
      4. Returning the Title IV Funds that are due the Title IV programs
    2. The student's responsibilities include:
      1. Contacting the Office of Student Services for details on procedures for withdrawing or requesting a leave of absence
      2. Notifying the Office of Admissions and Financial Aid immediately of a pending withdrawal or leave, as federal refunds must be made within 30 days of the date of withdrawal or leave
      3. Returning to the Title IV programs any funds that were disbursed directly to the student and for which the student was determined to be ineligible via the Return of Title IV funds calculation

Students have a right to obtain a final calculation of the Return of Federal Funds.

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