Academic Records and Registration

Frequently Asked Questions

How can I receive a copy of my transcript?
How can I receive a verification of my enrollment?
How do I change my name or address on record?
How do I request replacement copies of my diploma?

How can I receive a copy of my transcript?

As of November 2009, Wheelock College transcript requests are submitted through the National Student Clearinghouse website.

This online service enables requestors to track transcript requests, receive status emails from Academic Records regarding their orders, and benefit from a decreased processing time. There is a $6 fee per order.

To order a transcript online, the requestor should have an email address, credit card and submit a signed consent form. Credits cards are not charged until the transcript is mailed out.

Transcripts can also be requested directly through Wheelock College Academic Records using the Transcript Request form. The fee for this service is $8.00 per copy. This form must be mailed to us and cannot be faxed.

A letter can also be written that includes the following information:

  • Full name (including last name when you attended Wheelock College)
  • Social Security number
  • Dates of Attendance
  • Program you were in or Degree you received. Please reference the class(es) you took if you were not enrolled in a degree program.
  • Daytime phone number
  • Number of transcripts you would like
  • Address(es) to which you would like them mailed
  • Your signature

There is a charge of $8.00 per transcript, payable via cash, check, or money order made payable to Wheelock College.

Transcript requests take 2 to 4 business days to process upon receipt.

Please note that all financial obligations to the College must be resolved before transcripts may be released. You will be contacted should outstanding financial obligations prevent the release of your transcripts.

How can I receive a verification of my enrollment?

Verification of enrollment may be obtained immediately online through the National Student Clearinghouse website. There is a small fee for this service payable by credit card.

Enrollment verification forms that require additional information beyond dates of attendance, such as graduation date, can be completed by walking in, mailing or faxing the form to Academic Records.

All contact information for the Office of Academic Records and Registration is listed on the left side of this page.

Please note that the Office of Academic Records and Registration can only verify past semesters or the current semester for which the student is enrolled.

How do I change my name or address on record?

Students from 1998-present can change their name/address information through the Office of the Academic Records and Registration. If you graduated prior to 1998 and wish to change your name/address information, please contact the Alumni Relations Office at 617-879-2261.

Academic Records and Registration requires proper documentation to process a name change request. A student's name in the student database must be identical to the name on his or her current Social Security card. A student may change his or her name by completing a Notice of Change Request form. This form must be accompanied by a signed social security card or documentation from the Social Security Administration and a picture ID. This change will take effect within 2 business days of being presented in Academic Records. You can make the request in the following ways:

  • Mail - Send either the Notice of Change form, or a letter stating your request, to our mailing address.
  • In Person - Come to the office and drop off your request or use one of the change forms available in the office.
  • Fax - for address changes only. Send your name, former address and new address to our fax number.
  • Email - for address changes only. Send your name, former address and new address to our email address.

All contact information for the Office of Academic Records and Registration is listed on the left side of this page.

How do I request replacement copies of my diploma?

Your written request and signature are required to request a replacement diploma. You can do this in two ways:

  • Mail - Send a letter stating your request, to our mailing address as listed in the contact section on the left of this page.
  • In Person - Come to the office and drop off your request.

Please include the following information:

  • Name as you want it to appear on your diploma
  • Your name at the time you attended Wheelock College.
  • Type of Degree (i.e. Bachelor of Science, Master of Arts, etc.)
  • Social Security number
  • Date of Graduation

There is a charge of $45.00 per diploma, payable via cash, check, or money order made payable to Wheelock College.

Diploma requests take 4-6 weeks to process upon receipt.

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