Course Catalog: Student Services at Wheelock College
The information and degree requirements outlined in this catalog are intended to be used for students entering Wheelock in the 2016-2017 academic year.
Academic Advising and Assistance
Office of Student Success
Mary McCormack, Dean of Student Success
Paul Hastings, Associate Dean of Student Success
The Office of Student Success provides students with services designed to support academic success. The Office oversees many programs and services including Academic Advising, Academic Assistance, the Bridge Program, Career Services, International Student Services and Access and Disability Resources.
The Office of Academic Advising uses a developmental philosophy and holistic approach to empower students to reach their educational, professional and personal goals. Advisors assist in identifying and reaching these goals by utilizing available resources, determining appropriate steps, and assessing their own progress. Wheelock College uses a shared model of undergraduate advising that provides professional advising for the first two years and faculty advising for the second two years (2+2 model). Transfer students are incorporated into the model as appropriate to their class with the majority being assigned to faculty members.
Katherine Hala, Assistant Director of Academic Assistance
The Office of Academic Assistance at Wheelock College helps students reach their academic goals by connecting them with the appropriate resources and support. Academic Support Specialists are available to all undergraduate and graduate students for individual consultations – in person and online – and can help students assess their academic support needs and manage academic tasks. See mycompass.wheelock.edu to make an appointment during the fall and spring semesters; email the office directly for summer appointments.
Peer Tutors are available for one-on-one content-based help in a number of undergraduate courses, and they can also help students develop and practice academic skills such as time management, note-taking, and reading strategies. Peer Tutors are available on a drop-in basis during the fall and spring semesters, and the service is free for all undergraduate students. See wheelock.edu/peertutors for more information.
The Office of Academic Assistance is located in Suite 205 on the second floor of the Wheelock College Library. Academic Assistance works closely with other academic support offices on campus and can help students connect with assistance from the Writing Center, the Library, and the Massachusetts Tests for Educator Licensure (MTEL) preparation program.
Wheelock’s Bridge Program gives first-year students an opportunity to transition into the College’s learning community before the academic year starts. The program is designed to give incoming first-year and transfer students a head start on building a foundation for success at the College. Time management, critical reading, communication, study skills, and college-level independence are addressed through an intensive two-week summer session, a fall-semester Academic Success Seminar series, and one-on-one weekly meetings with an Academic Skills Coach for the first half of the fall term.
Access and Disability Resources
Jennifer Pike, Director
Access and Disability Resources, in the Division of Student Success, and in accordance with the ADAAA and Section 504 of the Rehabilitation Act, is committed to providing qualified students with disabilities equally effective and meaningful access to all academic programs, activities and services that the college provides. Students with a diagnosed disability (for example Learning Disabilities, ADHD, sensory, medical, psychiatric or physical disabilities) may be eligible for accommodations such as extended time testing, reduced distraction/separate setting testing, peer note taking, priority registration, event modification or residential accommodations. Accommodations should provide effective and meaningful access without altering course integrity or eliminating the very things that are inherent in a communal living environment.
In order to determine eligibility for accommodations the student will need to do the following:
1. Voluntarily disclose disability information to ADR (complete and submit the disability disclosure form- see forms below)
2. Submit disability documentation (per documentation guidance document-see forms below)
3. Complete an intake meeting with the Director of Access and Disability Resources
Kelly Graham, Director
Career Services Website: http://www.wheelock.edu/academics/career-services
Career Services is an integral part of the Wheelock College community that responds to the career development needs of under-graduate and graduate students and alumni. Through the development of office programs and on- and off-campus partnerships, Career Services helps students make meaningful community connections that support: career exploration, goal setting and preparation; involvement in curricular and co-curricular opportunities that prepare students for the professional world or graduate school; identifying connections between their college experiences and skills sought by employers; development of strong networks; and a competitive edge in any job market.
Because of Wheelock’s outstanding reputation, employers from around the country and the world seek to recruit Wheelock graduates for positions in education, social work, human development, juvenile justice and youth advocacy, the liberal arts and child life. Throughout the year, students and alumni network with employers by way of information sessions, on-campus interviews, resume review events and career fairs. The office sponsors two on-campus career fairs each year and through a consortium membership provides students free access to the Massachusetts Educational Recruiting Consortium Career Fair held in Boston.
In addition, the Career Services website provides access to career resources, guides and events as well as the job posting board Wheelock Works. Employers use Wheelock Works to recruit students and alumni for job and internship opportunities while students use the site to search for job and internship opportunities, register for career fairs and post resumes.
The Wheelock College Writing Program
Gillian Devereaux, Director of the Writing Center
The Writing Program consists of composition courses, support services, and literacy testing, all designed to assist Wheelock students with the writing they will be doing while at Wheelock and to prepare them for writing in both their careers and their roles as advocates for children and families. Elements of the writing program:
Wheelock College Composition Program
Scott Votel, Director of Composition Programs
The Composition Programs aim to provide students with the necessary literacy instruction and support to succeed in academic, professional, and civic environments. In addition to managing the introductory composition classes, the Program coordinates the Wheelock Literacy and Communication Exam (the WLCE), a literacy exam that is a basic college requirement. To assist students with all their writing needs, the Program offers a number of academic supports, including the Writing Center, WLCE tutoring, and individual professional tutoring through the Writing Coach Program.
Peer writing consultants are available in the Study Lounge (Library 205) to work with students on the writing of essays, projects, and other papers. Students can focus on any stage of the writing process, including generating ideas, pre-writing, drafting, and polishing, as well as on specific writing skills such as organization, development, mechanics, and opening and closing the paper. This service is free to all undergraduate and graduate Wheelock students.
Office of Financial Aid
Undergraduate Website: http://www.wheelock.edu/finaid
Graduate Website: http://www.wheelock.edu/gradfinancialaid
The Office of Financial Assistance is a student-centered office dedicated to helping students understand the financial aid process, their financial aid package and alternative financing options. The office administers all types of federal, state, and institutional funding.
Barbara Morgan, Dean of Students
The Division of Student Life encompasses the Office of Athletics, the Counseling Center, the Office of the Dean for Student Life, the Office of Residence Life and the Office of Student Activities. Student Life is your connection to the myriad of fun, engaging, enriching and intellectually stimulating opportunities available throughout the Wheelock community.
Dwight Datcher, Director
The goal of Wheelock College’s Department of Athletics is to create an environment that fosters athletic success, enhances the academic experience, and empowers athletes to strive for excellence in all they do. The college is committed to each and every student-athlete’s academic and athletic goals. Goal-setting and positive coaching is integrated into all of our varsity sport programs. In the 2016-2017 academic year, students will be able to participate in the following sports:
Cross Country Cross Country
Tennis Field Hockey
Track and Field Softball
Eileen Thompson, M.S.W., LICSW, Director
The Wheelock Counseling Center, located in the Student Center, is dedicated to addressing the psychological needs of all students. The Counseling Center staff recognizes the college years as a time of intense development and growth, both academically and emotionally. The staff is available to help students clarify their needs and concerns and find ways to make healthy life choices. In addition, psychopharmacological consultation is available to students who are being seen in the Counseling Center.
The Counseling Center plays an integral role in fostering the mission of the college by providing the environment to explore oneself and one’s relationship to family, friends, partners, the college community and the world that surrounds. As personal growth flourishes, so will professional growth and success.
Students may be seen for a few appointments or for a longer period of time, as their needs dictate. When appropriate, students may be referred to other qualified professionals. All interviews are strictly confidential. Counseling Center services are available without charge to all undergraduate and graduate students. For more details, contact the Student Life Office or the Counseling Center, directly.
The Wheelock College Student Health Program, located at the Harvard Vanguard Medical Associates, 133 Brookline Avenue, Boston, provides routine primary and gynecological care to Wheelock undergraduate and resident graduate students.
While routine primary and gynecological care is covered by the Wheelock College Student Health Program, the Commonwealth requires students enrolled three-quarters time or more to be covered by a qualifying health insurance program. Any student who does not submit proof of enrollment in a qualifying program before registering for classes will automatically be enrolled in a program through the College and the charge will be added to the student’s account. No refunds or exceptions will be granted. Students who are not covered by a qualifying program may obtain coverage through an alternative program arranged by the College. This insurance plan does not duplicate the care provided by the Wheelock College Student Health Program at Harvard Vanguard. If specialty care is needed, students must use health insurance.
Students are invited to attend educational health and wellness programs throughout the academic year. Qualified professional staff speak on various topics, including street safety, relationships, addictions, safer sex, healthy eating and women’s health. The Student Life Office schedules and promotes these events.
Darcy Dubois, Associate Dean of Students/Director of Residence Life & Student Leadership
The Office of Residence Life is committed to creating a residential community that supports a vibrant learning and living experience at Wheelock College. The Residence Life staff lives and works with students to build a community that engages in learning both in and out of the classroom; is respectful of all forms of discourse; welcomes all backgrounds, thoughts, and beliefs; challenges assumptions; fosters growth; and provides space for friendship and fun. One of the most important roles of the staff is to serve as a guide for students as they navigate the transitions and challenges they face at college.
Some of the services that our Resident Assistants (RAs) and our Resident Directors (RDs) provide are: social and academic programming for each floor and building, clear explanation and enforcement of the college’s policies and procedures, roommate conflict mediation, a sympathetic ear, and more.
Wheelock’s six residence halls — Longwood House, Peabody Hall, Pilgrim House, the Campus Center Student Residence (CCSR) building, Riverway House, and Colchester House — offer unique living environments. They vary in size, types of rooms, designations as coeducational or single-sex halls, and traditions. Each living environment is headed by professional Resident Directors and student Resident Assistants who represent and enforce the general philosophies and policies of the Office of Student Life. The unique characteristics of the halls are ensured through residence self-government, which allows house members to determine rules and regulations for their own community.
Rooms are either singles, doubles, triples, or quads, and each room in the residence halls is equipped with the following: a twin bed, a desk with a chair, dresser, blinds on the windows, an overhead light, smoke detectors, closet space (limited), and hook ups for cable TV. Each residence hall has some wireless connectivity—Riverway and the CCSR are entirely wireless, while the remaining residences have wireless connectivity in the common areas but require wired connection to the college network in the rooms. Each residence hall is smoke-free and has vending machines, television lounges with microwave ovens, and computer rooms. Laundry facilities are located in Peabody Hall, Riverway House, Pilgrim House (for residents of Pilgrim and Longwood), CCSR, and Colchester.
The mission of the Department of Public Safety is to provide a safe and secure environment in which Wheelock College students, faculty, staff, and guests may learn, work, and live. The department offers a number of services and systems, and operates 24 hours a day, seven days a week, 365 days a year. The campus emergency phone number is (617) 879.2151.
All public safety personnel receive extensive training; are certified in first aid, CPR, and the use of automated external defibrillators (AED); and are very knowledgeable about the campus and Wheelock.
The Communications Center
The Public Safety Dispatch Center, located just inside Peabody Hall, 210 The Riverway, is staffed 24 hours a day by a trained communications professional. An access control system manages the various security devices located throughout the College and alerts the dispatcher to situations that require further attention. The dispatcher can direct immediate response for any breach of security or safety.
Building Access Policies
Residence Halls are locked 24 hours a day. Access is gained only by authorized personnel using their Wheelock College identification card in the card reader at the front entrance of each residence hall. All guests must be signed in at the Dispatch Center located in Peabody Hall and be escorted into the residence hall by their host. Escort policies vary during the school year according to schedules set up by the Office of Residence Life.
Academic and other non-residence buildings are open during regular business hours. On weekends and holidays, faculty, staff and students may be asked to check in with the dispatcher at the Dispatch Center located in Peabody Hall and show their Wheelock College identification card.
Card Access System
An access control management system is installed throughout the campus. The system’s primary function is to enhance the physical security of the buildings. Card readers are located at the front entrance of each residence hall and are accessed by students using their Wheelock College identification cards. Video surveillance is also part of card access at all main entrances and on the perimeter grounds of campus.
Exterior phones are located at the front entrances of each residence hall and at various locations throughout the campus. These phones may be used to dial any Wheelock College extension. Each phone also has an “Emergency” button that automatically dials the Dispatch Center when activated. The emergency phone system displays the exact location of the origin of the call to the Communications Officer who then dispatches a patrol unit to the scene.
Michelle Ormerod, Registrar
The Registrar is responsible for course registration, production of course schedules, issuing transcripts, verifying enrollment, processing grades, monitoring the degree status of students, evaluating transfer credits, issuing diplomas, supervision of Veterans Affairs, establishing the academic calendar, acting as a liaison for the College of the Fenway Consortium Cross-Registration Program, maintenance of permanent student academic records, and implementing academic policy as determined by the faculty of the College.
The Registrar’s office maintains the academic transcript of each student. Academic transcripts are available to students upon written request. An official transcript bears the seal of the College and the signature of the Registrar. A transcript issued directly to a student is designated “Issued to Student.” To obtain a copy of his or her transcript, a student must complete the Transcript Request form available on the Wheelock College website or by submitting a request online through the National Student Loan Clearinghouse and paying the appropriate fee for each transcript requested. To obtain an official transcript, a student must also have satisfied his or her financial obligations to the College.
A file for every current student is maintained in the Office of Academic Records and Registration and in the Office of Academic Advising and Academic Assistance. Students may inspect these files upon request. The Registrar determines final degree eligibility as outlined by program requirements in the Wheelock College Catalog. Once a degree is conferred, no grades can be changed on a student’s record.
Offices of Field Experience and Social Work Field Education
Paul Akoury, Assistant Director of the Field Experience Office
Devon Reber, Director of Social Work Field Education
A hallmark of a Wheelock College education is intensive and rich fieldwork. Undergraduate students do their field work primarily in the Boston, Brookline and Cambridge communities in more than 280 schools, hospitals, community agencies and programs. Graduate students have a wider geographic area for placements. All baccalaureate and master’s candidates in education programs complete at least one of their supervised experiences in an urban setting in one of the three partner communities, with the exception of a graduate candidate who is employed in another school district. In that case, the place of employment must meet the Wheelock requirements for a clinical site, including the use of appropriate MA Curriculum Frameworks and State Common Core Standards; in addition, the site must represent diversity and also be approved by the Field Experience Office in collaboration with department faculty. Both undergraduate and graduate social work students coordinate their field practicum through the Social Work Field Education office. This ensures that practicum sites and required supervision are compliant with accreditation and licensure guidelines. All placements reflect the College’s historic involvement in communities and the faculty’s belief in the importance of dynamic integration between theoretical and practical knowledge. Sites include infant and toddler settings, afterschool programs, public schools, independent schools, hospitals, community health centers, substance abuse programs, special needs programs, early childhood centers, senior centers and district court and social services settings. From a student’s undergraduate first year through graduate work, Wheelock emphasizes learning about many cultures and affirming the strengths and collective wisdom that we all bring to society. Consistent with our Academic Guiding Principles, the College utilizes diverse and inclusive settings that build students’ capacity to become professionals who work effectively with all children and families.
Massachusetts requires certain agencies serving children and the elderly to conduct a Criminal Offender Record Inquiry (CORI) background check on all volunteers and staff. Students should be aware that schools, hospitals, community service agencies and other placement sites typically conduct a CORI, Department of Children and Families (DCF)and sometimes a Sex Offender Record Inquiry (SORI) background check on everyone working and volunteering at their site. Due to the nature of Wheelock’s curriculum and its requirements for placements at such sites, students should expect to participate in the CORI process.
Wheelock College Library
Ann Glannon, Interim Director of Academic Resources
The Wheelock College Library connects students with the information and resources they need to be successful at Wheelock. Through the Library students have access to thousands of articles, books, ebooks, videos, and streaming videos that support the College curriculum. Interlibrary loan services may be used to request materials outside the Library’s collections. Librarians are available to provide drop-in research help in person as well as by phone, email and instant message chat. Individual research appointments can be scheduled at http://www.wheelock.edu/library/research-help.
Access to electronic resources and information about the Library can be found on the Library’s website. Students enrolled in regional, national, international, or online programs have access to the Library’s online resources, and are encouraged to consult with Wheelock librarians by telephone, email, or instant message. Some distance learners also have borrowing privileges at contracted academic libraries in their local areas.
The Wheelock College Library is a member of two library consortia: Fenway Libraries Online (FLO) and the Fenway Library Consortium (FLC). Together FLO and FLC grant students, faculty, and staff borrowing privileges at fifteen public, academic, and museum libraries in the area. Further information is available at the Library website.
Computing, Printing and Equipment
The Library provides access to computers, printers/scanners, and other equipment. Computers are available throughout the building and provide access to web browsing as well as a variety of software programs. Printer/scanners located on multiple floors of the building are available to students, who receive a semester print allowance. The Library also has laptops, chargers, digital cameras, video cameras, and voice recorders available for check out.
The Earl Center for Learning and Innovation
Mary Ann Parker-O’Toole, Assistant Director
The Wheelock College Earl Center for Learning and Innovation is an educational workspace to explore, work, create, and connect college coursework to field experience. The materials and space provide opportunities to explore and construct activities and manipulatives for active learning and to present workshops and demonstrations.
The Center’s collections include more than 1000 circulating items in the areas of child life, social work, and early and elementary education. Materials include kits and manipulatives, puppets, games, dolls and blocks, children’s magazines and videos, K-8 textbooks and curricula, and ‘big books’. There are also equipment and craft supplies available to create posters and projects for class presentations or to develop materials to use in practicum settings as well as explore the concept of “makerspace” in education.
A wide range of technology is available. Some of the equipment, such as dual-display workstations are designed to encourage collaborative work. Laptops and tablets are available for loan. A 3D printer is available for all members of the community to use. A variety of other devices allow students to explore technology in relation to the disciplines studied at Wheelock.